Home | More About Us| Contact Us | Quick guide to RM

 

 

What We Do

                      

(If there are any words or concepts on this page that you would like explained further, please visit our glossary of records management terms.)

 

Lindisfarne specialises in customised records management and archives management solutions for paper, electronic records and other media. These solutions allow the past, present and future records of your organisation to be managed appropriately.

 

Lindisfarne can help your organisation by:

 

Lindisfarne can solve common recordkeeping problems such as:

·        How should we be filing our records?

·        How do we create records so that we can locate information later on?

·        How can we avoid duplication of information?

·        Which records do we need to keep? For how long?

·        How do we know what records we already have?

·        How can we make sure that all relevant information on a topic stays together?

·        How do we get a records classification system that works?

·        Do we need a separate classification system for filing paper and electronic records?

·        How do we create a records management system that all employees will use?

·        How do we train our staff in records management?

·        Does the Public Records Act 2005 apply to us?

·        How do we become compliant under the Public Records Act 2005?

·        How can we remove the records we no longer need from our paper or electronic systems?

·        How do we archive our documents or store them long term?

·        What recordkeeping policies do we need? What information should go in them?

·        Do we need an electronic document and records management system (EDRMS)? 

·        What EDRMS will be best for us?

·        How do we get the most out of our current EDRMS?

Top

 

A more detailed description of some of Lindisfarne’s recordkeeping solutions are listed below.

 

 

Lindisfarne:

 

 

Reviews existing records management systems, processes and information flows.

 

 

Conducts information audits so that you have a clear idea of how information is used within your organisation, and how it can be improved.

 

 

Develops and implements records and information management policies that are tailored to the unique needs of your organisation.

 

 

Ensures government sector agencies are compliant with current recordkeeping legislation (in particular, the Public Records Act 2005) and Archives New Zealand's standards.

 

 

Creates or helps you create lists of your records so that you know what you hold.

 

 

Develops file classification schemes based on the functions of your organisation that will absorb organisational changes over time.

 

 

Creates / updates classification schemes to provide an appropriate intellectual framework for your filing system, EDRMS or other information management system.

 

 

Develops practical classification codes for your hard copy and electronic records.

 

Develops retention and disposal schedules that allow you to legally dispose of your records.

 

 

Provides you with practical advice on how to apply your retention and disposal schedule.

 

Develops policies, user guidelines, document naming conventions, metadata conventions, thesauri, implementation guidelines and other key and/or supporting documentation your organisation may need.

 

 

Carries out records appraisals that identify vital records and archival records.

 

Develops records, archives and information management courses and training aids to suit the needs of your organisation.

 

 

Provides you with one on one, group or company-wide training in all areas of records management.

 

Develops procedures and training programmes to ensure that new systems are understood and supported by your staff.

 

 

Provides you with EDRMS / EDMS selection and implementation advice.

 

 

Suggests options for listing, filing, boxing or refiling records.

 

 Top